Automated accounting of orders
Automated order accounting is the ability to conduct trading transactions in minutes, and all decisions will be made based on the customer information that is present in the common database. Often, managers have to process a huge number of orders every day. And they try to do everything as quickly as possible in order to have time to serve as many customers as possible. And this is quite justified, because their salaries directly depend on the productivity of their work. In principle, this approach to the case is correct, but when there is a rush, but it is always present, there is a great chance of making a mistake. For example, when placing an order with a deferred payment, the manager can rely either on his intuition or memory for faster work, and give permission to postpone a client with a negative credit history or a company that is already listed as debtor. Naturally, the leadership will not praise for such an error, and no one will take into account that this mistake was made not because of negligence, but because of the desire to better and faster perform their work. After all, in the event that the enterprise does not introduce automated order accounting and there is no common database, to resolve the issue of delay, it is necessary to send requests to various divisions of the company and wait for them to respond. And this is absolutely not conducive to the rapid resolution of the problem.
Such trends are known to the majority of managers, and those who wish to improve the work of the company and secure against such errors, introduce automated order accounting, which allows you to quickly and efficiently process information and make the right decisions. The most convenient for organizing a new type of business is the SoftERP system, which allows you to synchronize the work of all divisions of the company. When implementing this software, it becomes possible to organize a common database, in which information from all company divisions will flow. That is, if at least once the company carried out an order for any client, all information about the order, and about the relationship with the client will remain in the database. At the same time, automated accounting of orders allows not only to record and store information in automatic mode. Upon receipt of any information, they are processed by the system and structured, which allows, if necessary, to access information in the shortest possible time and without a long search. This approach contributes to the complete streamlining of all documents and information coming from different divisions of the company, which in turn opens the possibility of obtaining operational information about the state of affairs in the firm, creating analytical reports and timely identifying the most promising trends for development.
Automatic accounting of orders is the way to the most rational use of working time. Managers do not spend a working day on endless phone calls and numerous clarifications. All information is available in real time. And that is not all. This approach allows you to link all the company's divisions, sales department, warehouses, accounts department, analytical department into a single structure, which is aimed at rational cost planning and operational information exchange.
Automatic order accounting makes it possible to schedule timely deliveries. With large sales volumes, employees do not always have time to process the information and transfer it to the next department for further ordering. Therefore, there are problems in the untimely fulfillment of the firm's obligations. And this is quite natural due to the inaccessibility of information about the availability of goods in warehouses, the planned supplies and the need for additional orders in real time. Accordingly, such a company can not constitute a serious competition in the market, because customers will prefer to cooperate with those who are able to quickly meet customer demand, and there are already a lot of such enterprises.
It is worth noting that the opportunity to improve competitiveness by optimizing the work of all divisions of the company is available to everyone without exception. The SoftERP system can be used to automate business processes both in a large enterprise and in a small retail company. And there is no difference whether you are doing traditional sales through a regular store for a long time, or just starting to do internet commerce. In any case, the SoftERP system will become a convenient tool for organizing sales of any type. The introduction of the system is carried out taking into account the field of activity of the enterprise and the specifics of its functionality, which allows creating a really powerful business tool.
